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Understanding Your Paperwork Obligations

When it comes to running a business, nothing is ever simple. This goes double for your paperwork. Even though more businesses than ever are aiming for the ‘paperless’ goal, paperwork is still a huge pain point. There are a huge number of processes that need to be followed with paper, and many more industry specific rules. But there are some key regulations that govern how businesses manage paper, and you need to know what they are, and how you can stay compliant.

 

Companies House Filings

 

Of course, as a UK business, you have some basic obligations for paperwork with Companies House. These obligations are mainly around what you need to keep, and for how long. Every UK business is required to keep the following documents for 6 years:

 

  • Accounting records
  • Stock records
  • Details of goods bought and sold, including parties involved (unless you are running a retail business)
  • Financial records (such as receipts, petty cash books, delivery notes, copies of invoices, contracts, sales books)
  • Balance sheets
  • Profit & loss statements
  • Financial forecasts

 

Because these records are highly sensitive, businesses also need to stay on top of destroying these once that 6 year timer runs out. Otherwise, you are leaving your business open to identity theft and fines from Companies House. That’s where your shredding partner comes in – we help you destroy these documents securely and on time.

 

On top of that, you will need to keep a few bits of paperwork indefinitely, like:

 

  • Detailed record of the company
  • Results of any shareholder votes
  • Specifics of any company loans
  • Record of share purchases and sales

 

Data Protection

The Data Protection Act is the final authority in how your business should be handling data. You might think you don’t really handle data in paper form, but we can guarantee that you do. The Data Protection Act defines 2 types of data businesses can hold on people (customers, suppliers, employees and more).

 

  1. Personal Data –

    Data which relates to a living individual who can be identified from the data, or from the data and other information which is in possession of, or likely to come into the possession of the data controller; and it includes any expression of opinion about the individual and any indication of the intentions of the data controller or any other person in respect of the individual.

     

 

  1. Sensitive Personal Data –

    Sensitive personal data is defined as personal data consisting of information relating to the data subject with regard to racial or ethnic origin; political opinions; religious beliefs or other beliefs or a similar nature; trade union membership; physical or mental health or condition; sexual life; the commission or alleged commission by the data subject of any offence; or any proceedings for any offence committed or alleged to have been committed by the data subject, the disposal or such proceedings or the sentence of any court in such proceedings.

     

 

That might all seem like a mouthful, but it basically means any data on an individual is covered by the Data Protection Act. So you are under obligation to keep this information secure, accurate and up to date. You must also ensure this data is not kept any longer than it is needed, and destroyed securely (with evidence) when it is no longer needed.

 

GDPR 

Of course, The UK Data Protection Act is living on borrowed time now. In May 2018, this act will be will be replaced by the EU regulation GDPR (which we have talked about before). Luckily, if you are compliant with the Data Protection Act you shouldn’t have too much of a problem getting your paperwork ready for GDPR. The main changes will be the ‘right to be forgotten’ and an intensified focus on privacy. This means you will need to ensure that you can easily find all paper records for individuals in order to destroy them, if requested. This on its own has lots of businesses scrambling to either redefine their filing systems ‘by person’, or to make the switch to paperless working. Either way, you need to be confident you can find everything you need if one of these right to be forgotten requests comes in. The second thing GDPR will affect in your paperwork obligations is privacy. You will need to analyse your processes and ensure that all data is kept secure and private. No one should be able to access documents if they aren’t authorised, and paperwork should all be destroyed properly and securely every time.

 

At Hungry Shredder, we help businesses get (and stay) compliant with their paperwork obligations by providing a secure method for document destruction. Our secure paper and hard drive shredding services ensure that your documentation is destroyed properly, and a full record is given of that destruction. That means you are not only meeting your privacy and destruction obligations, but you can prove it too. To find out more about what we do, get in touch with our team today.

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5 Paper Shredding Myths Busted

We talk a lot about paper shredding, particularly the facts around how it’s done and why you should do it. But we realise that there are a lot of myths and misconceptions out there around paper shredding, whether that’s to do with the environment or people piecing together your documents in the dead of night. So today, as a bit of light-hearted relief, we bring you our 5 favourite paper shredding myths and explain exactly why they are myths and not facts.

 

 

  1. No One Will Look Through Your Rubbish

 

Many people think that the idea of some shady character rooting through your rubbish is saved for the movies, but unfortunately, it is inspired by real life. There are many people who routinely go through the rubbish left by a business – some because it is part of their job to handle it and others for nefarious reasons. For example, the cleaning staff whose job it is to empty the bins might be tempted to take private information. Once it’s in the main rubbish bin outside it may be rifled through by just about anyone, from homeless people looking for boxes to journalists looking for an easy data leak story. What’s more, some areas are known to utilise the homeless to collect personal and business information from rubbish bins – paying them to bring sensitive information for use in their identity theft scams. So while it might seem far-fetched, and it might never happen to you – never throw anything away that could cause problems if found by someone else.

 

 

  1. It’s Better To Keep Records For As Long As Possible, Instead Of Shred Them

 

You would be amazed by the number of businesses who hoard every single document until they go out of business despite the fact it’s just not needed. The government has set up guidelines and rules around how long business owners need to keep documentation, which is designed to lower the risk of identity theft as much as it is making the auditor’s job easier. If you leave your business-, employee- and customer-data lying in storage for too long, you are only increasing the probability of identity theft for those people. Even employees who no longer work for the company would be at risk if you kept their documents (like the copy of their passport you took upon employment) after the set time period.

 

 

  1. It’s Cheaper To Use An Office Shredder

 

While on the face of it this might make sense, it is actually much more cost effective for businesses of almost any size to outsource their shredding to a professional instead of doing it in house. You might think ‘but an office shredder only costs £30, how is a profession al service going to be cheaper than that?’, but listen up. It’s not just the cost of the actual shredder you need to consider. The biggest cost of in-house shredding is actually found in staff time. You pay your staff for their time to do a job, and I’m willing to bet that shredding isn’t in that job description. Again – it might not seem like much, but the average office worker will spend over 26 hours a year shredding paperwork in house. Now look at what you pay each staff member for 26 hours of their time and add it all together – it is unlikely to be cost effective. So every time you let your employees shred their own paperwork, you might as well shred some money with it.

 

 

  1. Recycling Is A Perfectly Legal Way To Dispose Of Paperwork

 

For any business owner, this is absolutely, categorically wrong. Under the Data Protection Act (and soon under GDPR as well), businesses have an obligation to ensure documentation is used fairly and lawfully, kept securely while it is used for its specific purpose and kept for no longer than necessary. It then goes on to say that businesses that hold and process sensitive data about any individual or company must take appropriate measures to ensure the safe and secure destruction of that data – and that’s where the crux of this problem is. Firstly recycling isn’t destruction, and secondly, it isn’t secure. So recycling paperwork is completely against the legislation on this one, whereas using a secure shredding service that can provide legal proof of your documents confidential destruction is right on the money.

 

 

  1. Owning A Shredder Shows That I Am Compliant

 

Wrong again. Simply owning a shredder or having one in your office isn’t good enough to prove to the government that you have been using it. We all know not every employee is going to shred, and privacy laws require rigorous proof of all compliance. The only way to ensure you are fully compliant is to maintain a record of shredding that is monitored and certified by a manager. But this is a very time-consuming endeavour, which is why many companies opt for an outsourced shredding company that can provide this documentation as part of the service.

 

At Hungry Shredder, we work with business to help them understand the whole shredding process, and how it will truly benefit your business. Not only is it a more cost effective, secure solution to your document destruction obligations, but it means you can relax in a stress-free environment, knowing that your data protection obligations are completely covered. For more information, or to book your first shredding session today, just get in touch with one of our team.

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The Paperless Office Myth

Over the past few decades many people have been shouting about the imminent arrival of the paperless office. But even the explosion of new Internet technologies which allow users to share, read and edit documents, we are still clinging to the notion that businesses need paper to function. We believe that the paperless office is a myth, with businesses preferring a paper-light instead of paperless work environment.

 

What Is The Paperless Office?

 

The idea of the paperless office has been around for a long time, with the earliest recorded thoughts on it dating back to the Seventies with information scientist Frederick Lancaster. With the knowledge we have about producing paper and its impact on the environment it’s not surprising that many businesses want to be able to operate a completely paper free office, transferring everything into a digital formats. But in reality SME’s want a paper-light rather than paperless office solution, because print still plays a vital part in business. In fact, a survey from 2014 found that paper usage was on the increase in most firms, with ¾ of all invoices that arrived in PDF form being printed, and almost half of paper documents being scanned being created digitally.

 

The Technology Is Out There

 

One of the common myths of the paperless office is that the technology isn’t ready to support it yet. This is actually far from true. The components of the paperless office are all readily available and are actually fairly inexpensive. You can convert your physical paper into digital documents, and thanks to the creation of new apps and workflow tools you can almost eliminate the need for printing anything new. Almost. In fact, tools like digital signatures and encryptions have the power to revolutionise the way businesses operate on a fundamental level. The problem is, the adoption rate of these technologies is still very low, with trust in an all-digital office still not fully established. When it comes to signing a document, most people are still more comfortable signing a physical piece of paper with a pen than typing their name into a box on a computer. This might sound like a simple fix, but in reality the thing holding the paperless office back isn’t the technology; it’s the people.

 

Setting Up Systems

 

If you are truly dedicated to reducing the paper within your business, the key is to have a system in place. Transforming how you handle active documents across your business, how you store it and how you destroy it is all part of the process. Offer a solution that combines ease of access with the benefits of secure storage and management and you will see dramatic reductions in unnecessary printing. Part of that process is installing a secure storage unit for your ‘inactive’ documents to be stored in to await destruction. This removes the paper from the office creating a cleaner and more productive environment, as well as ensuring your documents are secure. Tackling information as it enters the business and establishing defined channels for how it is handled should be the next part of your process, along with instating firm print guidelines.

 

 

If you are looking into the paper-light office route but don’t know where to start, then you need to bring in a professional. Making the decision to change the way your office is run can be difficult, and it may unearth other issues within your office that you hadn’t even considered. For more information, get in touch with us today for your free consultation.

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Paperwork Problems And How To Solve Them

Over the past few decades many people have been shouting about the imminent arrival of the paperless office. But even the explosion of new Internet technologies which allow users to share, read and edit documents, we are still clinging to the notion that businesses need paper to function. No matter which way you spin it, paperwork is a pain, and its very existence brings about all sorts of problems. Luckily, there are some ways to ditch the paper in your business and keep it out of your way for good.

  

Filing

 

I’ve got to be honest, I think I only know 1 person who genuinely enjoys filing.  This breed of person is very rare, and also tends to take enjoyment from deep-cleaning bathrooms. For the rest of us, filing is one of those tasks we dread, and really wished didn’t exist at all. The good news is in modern times, it’s becoming less necessary to have physical filing cabinets in offices anymore. Even for business who deal with a lot of contracts (which of course need to be signed and kept), these things can now be kept and even created in digital format easily. This doesn’t just mean that you get a corner of your office back, but you lose all of that time wasted looking for files, putting things in the right places and doing the annual data cleanse. Now all of those things can be done with a few mouse clicks at the computer which is much better, isn’t it?

  

Errors

 

People make mistakes. We might like to think we are perfect, but the reality is everyone is going to make a mistake or two in their working lives. Invoices can get lost on deliveries, important post can be put into the ‘bin’ pile instead of the ‘client’ pile, and reports can be accidentally deleted from the system. Missing paper, data entry errors or inaccessible data can cause a whole host of problems, especially when the end of year tax returns roll around. Sadly most of these mistakes come from human error during the processing or handling of paperwork, and the results can range from a minor inconvenience to large abilities in cases of disputed bills or inspections.  Removing the human element from your data processing means that errors will disappear. What’s more you can programme your automation software to your specific company guidelines and policies, so you know that all of your paperwork is completely compliant. This is especially useful for accounting and compliance departments who need to adhere to a complex set of rules regarding paperwork.

 

Data Protection

 

Having a suitable and robust data protection policy in place is critical for any business. A single data breach resulting in the theft of confidential customer data could cost your business dearly in terms of money, security and reputation, not to mention the possibility of criminal charges if the theft was aided by someone inside. Paperwork is still one of the bigger causes of data breach in business, despite what the all of the recent reports of cybercrime news would have you believe. So in order to comply with the Data Protection Act and make sure your business stays safe, you should be regularly shredding used documentation and disposing of it safely.

 

 

Of course – what are you supposed to do with all of the paperwork that is already in your business when you switch to these fancy new digital systems? At first, you will simply have doubled up your paperwork, so you will need to employ the services of a shredding company (like us) to destroy all of it for you, securely. This is a very simple process that simply requires you to click here, and if you want you can even watch the documents be shredded! Moving forward, businesses will always produce paper in some form, whether that’s invoices coming in or board meeting notes. Our monthly shredding plans mean you never have to worry about getting rid of paperwork again – just wait for us to arrive for a monthly pick up. To find out more about our shredding services and how we can cure your paperwork pains, get in touch with us today.

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Shredding Scandals!

Let’s be honest, shredding can be a pretty dry subject. Heck, when we’re dealing with paper, dampness is generally considered a bad thing! Bad jokes aside, we understand that there’s only so much you want to hear about the mechanics of shredding paper. So this month, we wanted to take a break from the gears of it all, and instead look at some famous scandals that involved the humble shredder.

 

Enron

Let’s start with an oldie but a goodie – the Enron scandal. Now, Enron got into some trouble back in 2001, achieving the title of ‘biggest audit failure’ and eventually ‘biggest bankruptcy reorganisation’ in American history. But as if their financial issues and debts weren’t enough, in 2002 the FBI raided the failed energy giants headquarters after a tip that employees were undertaking in a mass data destruction session. FBI agents found employees at Enron HQ shredding thousands of sensitive documents in a bid to hide evidence, and further investigation revealed they had been doing this for several months already. To give you some idea, the documents they were shredding included details of the off-balance sheet partnerships which Enron set up to conceal the true level of its debts, which stand at anywhere between $30bn and $40bn. Unsurprisingly, this added fuel to the fire and more charges to the list for Enron’s owners, and restraining orders had to be filed to prevent any more shredding taking place.

 

The Iran-Contra Affair

This was another fairly high profile case from The States that involved people desperately trying to shred incriminating documents. The Iran-Contra affair happened during the Reagan administration, when it was discovered that senior administration officials secretly facilitated the sale of arms to Iran (which was subject to an arms embargo at the time). Obviously, not great from any angle. What started as an effort to free 7 American hostages being held in Lebanon spiralled into a nightmare for the 12 senior administration officials who were charged over the ongoing incident. Two of those, Fawn Hall and Johnathan Scott Royster, were responsible for the destruction of the incriminating documents, and were given immunity from prosecution in exchange for their testimony.

 

Metropolitan Police

Let’s end with the most recent one. Earlier this month, an inquiry was started into allegations that the Metropolitan Police have been shredding documentation they weren’t supposed to. This was after a public inquiry into undercover policing was announced in March 2015, and officers have since been accused of destroying documentation that related directly to this active inquiry. It’s a bit of a web of inquiries to be honest! What is clear is that the IPCC stated that the documents should not have been destroyed ‘without express permission.’ In fact, their spokeswoman Sarah Green added that “While the evidence indicates that a large number of documents were shredded over a period of days in May 2014, the difficult task ahead for our investigators is to determine what the documentation was, why it was destroyed, whether electronic copies were kept and who may have ordered its destruction.” At the moment this strange double enquiry is still in its early days, so we don’t really know what will be uncovered yet, besides a pile of shredded paper!

 

At Hungry Shredder, we won’t help you destroy data as part of a scandal, but we will help you keep on top of things so that you don’t end up on the receiving end of a law suit under the Data Protection Act. Our shredding services offer both delivery of sacks and the option of collecting from you, so you don’t have any excuse not to shred that sensitive documentation. For more information, get in touch with us today.

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Beware The Human Being – How Lack Of Procedures Can Risk Your Business

Over the past few years there has been a lot of focus out there on digital security. Shoring up your defences so that the increasing waves of cyber hackers can’t get in and steal your data from under your nose. While this is an incredibly important thing to do (with smaller and medium sized businesses being targeted most in the last 12 months), you should never forget the primary threat to your business security will remain the same. It has been since businesses first began and will continue to be long into the future. And that threat is people.

 

Why People Are A Risk To Your Business

 

It might seem odd, saying that people are the biggest threat to your business, but the simple fact is that human beings are prone to making mistakes. They forget instructions, fall for phishing scams and intentionally damage or spread data to cause havoc. In terms of IT issues, 37% of breaches and internal issues are the result of user error, with phishing and malware coming a close second at 25%. In 2015, 102 of the data breach incidents in London were due to loss or theft of paperwork. People are ultimately fallible, which makes it easy for thieves to exploit them. Catch an employee after they’ve had a fight with someone they care about or when they are over tired, and they can make all sorts of mistakes with your data. But, if you put processes in place and educate your employees to follow them, you will likely see a reduction in the number of incidents.

 

How Can I Protect My Data?

 

Now, we’re not saying you should fire everyone in your business – that would be madness! But what you do need to do is take the time to implement some policies and procedures that help people understand what they need to do. This is particularly important when it comes to confidential paperwork, because it’s not always easy for people to figure out what counts as confidential and what doesn’t. This is often why people throw away sensitive data – because they didn’t realise it was sensitive. So, to make sure your office stays secure, you should:

 

Write Your Policies. Before you start jumping up and down on people, take the time to figure out what policies you need in place to protect your critical data. Rules around storage and destruction should be at the top of that list. How will your documents be stored securely while they are with you, and when they are finished with, how will they be disposed of safely? Make sure you write all of these policies down and they don’t just stay in your head!

 

Train Your Employees. Make sure all of your employees are aware of these policies. Hold a training session and ensure everyone signs a training document, pledging to uphold these rules. But don’t just tell them what the rules are and leave it at that – go into detail and explain why the rules are being put into place and how following them will help.

  

Publish Guidelines. Once you have trained everyone on the new policies, publish some quick-access guidelines in prominent places, such as by printers or over bins. Include a checklist of things that would be on a confidential document, such as names, addresses, bank details, invoice numbers etc. By giving your employees a guide of what they can and can’t throw away, you reduce the risk of confidential data ending up in landfill.

 

Hire Partners. Now that you have a procedure in place, you need a way to manage it. For documents that don’t contain sensitive information, they simply end up in your normal recycling or bin. But for confidential documents, you need a plan to deal with them. Hire a local shredding company to take care of your documentation in a safe and secure manner. Secure shredding companies like us specialise in the collection and destruction of confidential paperwork from your office, so all you need to do is book a collection slot. We will provide you with shredding sacks, collect your paperwork and take it to our facility to be shredded. Once that is completed you will be given a certificate of destruction as proof that you have upheld your obligations under the Data Protection Act.

 

For more information about secure shredding, or to book your own regular collection slot, get in touch with us today and one of our experts will get back to you.

 

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Understanding Business Identity Theft

Think that identity theft only hits individuals or the elderly? Think again. Thieves and criminals are targeting small and medium sized businesses all across the UK and the USA for quick and easy profit, with devastating consequences. In an age where digital information is freely available it’s a serious risk, so you need to know the facts before your business becomes the next victim of corporate identity theft.

What Is Corporate Identity Theft?

Identity crimes have evolved far beyond a crime of opportunity by petty thieves and drug users – it’s now a preferred criminal activity turned big business with more profit rolling in every year. Criminals ranging from street gangs to drug cartel to organised crime syndicates have actively embraced identity theft and cybercrime as key money making enterprises with low risk. Through this, thieves have learnt that business identities can also be stolen, and unsuspecting businesses can be very easy targets. But before we explain how corporate identity theft works, we need to explain exactly what it is. You see, just because a business has suffered a data breach doesn’t mean that their identity has been stolen. Data breach doesn’t automatically mean identity theft. Instead, like it’s consumer counterpart, corporate identity theft involves actual impersonation of the business itself. In fact, the term ‘corporate identity theft’ is misleading in itself, as corporations aren’t the only business entities victimised by this crime. Any type of business or organisation of any size or legal structure, from sole proprietorships, to partnerships and limited companies, government bodies, schools, trusts and non-profits can all be targeted by identity thieves.

Why Businesses Are Good Targets

When it comes to identity theft, criminals are faced with 2 avenues – individual or corporate. For most, the individual route is left to small time thieves, while the more professional, ambitious breed will go after corporates, non-profits and businesses.  But to understand why businesses make good targets for identity theft, you need to look at the gains and profits from the criminals point of view. For example, businesses tend to have:

Bigger Bank Accounts 

Business customers routinely maintain much larger bank account balances than your average consumer, and for good reason. Cash flow is a huge issue for all businesses, so the smart business owner will build up a buffer of cash in reserve. The average small business account may have between £5000 and £10,000 in it at any one time, with larger businesses sometimes keeping tens or hundreds of thousands of pounds in their accounts. When you compare this to the average consumer account of around £200-£500, it’s not hard to see why businesses make an attractive target. 

Flexible Payment Terms 

Because of their larger purchases, many businesses enjoy flexible payment terms or credit, allowing them to order and obtain goods or services before paying for them at a later date. For a criminal, this means they can make large purchases without paying a thing and disappear before the payment is due. They can also avoid the risk of early detection that comes with using a stolen credit card of cheque when the order is placed. 

Minimal Security

Small businesses are especially vulnerable, as many don’t have the most robust security in place. If they don’t have their own IT department, or they are overrun with tasks, keeping up the security needed can be challenging, and that’s what criminals are counting on. Targeted attacks exploit holes in the software smaller businesses use, while intercepting or stealing information in letters can give them all the information they need to start imitating your business.

Easily Available Information

The scary thing is, business identity thieves don’t even need to steal much of the information they need to impersonate a business, because so much of it is freely available now. Just go to Companies House and see how much information is freely available about your business thanks to the information age. All a criminal has to do is steal a few pieces of specific, targeted information and they’re away.

 

One of the ways corporate identity thieves get those last pieces of information is by accessing documents that have been thrown away or improperly stored. Bank details, for example, that have been put in the wrong place present an enormous risk, which is why it’s so important to stay on top of your secure document disposal. If you need help handing your shredding get in touch with us today for a free consultation.

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Taking Shredding Digital – Shredding Hard Drives

We talk a lot about shredding confidential documents and other paperwork, but do you ever think about the other things in your life that contain sensitive information? In the modern age we tend to keep a lot of information on our phones and computers, but give little thought to what data stays on the device after a ‘system reset’. Amazingly, it’s much more data than you would think. That’s why you should always remove your hard drive before you sell your old computer or laptop.

Why Shred Your Old Hard Drives?

Shredding a hard drive is the only way to ensure that the data on it can never be retrieved (short of investing in a very large magnet). Many people think that if you format your hard drive, you are erasing the data from it. This isn’t the case – as this only clears the re-writable areas. There are still many areas of your hard drive that formatting doesn’t cover. To illustrate this, a group of students from MIT bought 258 used, formatted hard drives on eBay. Using some basic, freely available forensic software they were able to recover over 5000 credit and debit card numbers, medical records, social security numbers and other highly sensitive information. Running a magnet over your hard drive won’t wipe it clean either, as you would need a magnet with a pull force of at least 450 pounds to have any effect. But with a pull force like that you would only be successful because you’d have destroyed everything else in the room as well.

How Does It Work?

hard drive shreddingUnfortunately, hard drives won’t go through your average office shredder! Instead you need professional grade equipment to destroy your hard drive completely. But unless you are a big office that goes through computers really quickly, you probably won’t have lots of hard drives building up just waiting to be destroyed. So instead, you will need to order a one off hard drive destruction service from your local, friendly shredding company. It’s not an expensive service, and often the shredding service will offer collection of free postage for you. Once the hard drive has been collected, it will be taken away to a secure shredding facility and destroyed. Our robust metal shredders are specifically designed to tackle tough electronics, so the actual shredding process will look something like this. Once it has been destroyed and the data rendered irretrievable, you will be sent a certificate of destruction and video evidence of destruction if you requested it. The remains of the hard drive can then be picked apart and recycled into new metals and computer parts.

If you’ve been stockpiling old computers and laptops instead of getting rid of them, hard drive shredding provides the perfect solution for you. Shredding your hard drive protects your business against digital data theft in the most realistic way possible – by completely destroying the data. Computers and laptops without hard drives can still be sold on to recoup costs or make a profit, but with the knowledge that your data is safe. If you’re not sure how to remove the hard drive from your computer, check out our guide here. If you need someone to dispose of your old hard drives, or just want to find out more about our shredding solutions, get in touch with one of our team today.

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Click And Collect – Shredding Made Easy

We talk a lot about shredding on this blog, and this post is no exception! But today we wanted to introduce you to our newest service. We’re very excited about this addition to our line, as it has been in high demand for quite some time. Now, as well as offering a drop off service for your document shredding, we can also offer a courier collection service, so you don’t even need to leave your house or office to make sure your documents are being shredded safely.

What Is Courier Collection Shredding?

Secure and confidential disposal of paperwork isn’t always easy for small businesses, and it’s not much better for the average home owner either. Small businesses usually have confidential documents they are legally required to dispose of safely, while security conscious home shredders are left with a pile of shredded paper and nothing to do with it! Dealing with this can become pretty expensive if you need to dispose of it yourself, and many companies will only offer large disposal bins, which could take months to fill.

Our new courier service is the ‘Click And Collect’ of shredding services – except it’s us doing the collecting! Instead of having to wait for a shredding truck to visit you or taking your paper to shred yourself, you can simply order a tough, reasonably sized collections sack (or 2, or more!) and fill it up. From there simply contact our office and arrange your collection time. A dedicated UPS driver will then arrive at your home or business premises to take away your waste for shredding and disposal. We will provide you with a Certificate of Destruction as standard as legal proof that your documents have been destroyed, and we can even provide video proof of destruction for a small added fee.

Why Should I Try Courier Collection?

With many shredding services you don’t get too many options – you can either have a large shredding truck visit your premises, or you can take all of your shredding to the centre yourself.  Depending on where you are, it might not be practical to have a huge vehicle come to your premises or home. You might be on a residential road or crammed into a narrow roadway, or simply not want to disturb your neighbours. Similarly, you may not be able to take your shredding to a centre yourself. If you are a residential customer you may not be able to drive, not have time or have too much waste to fit in your car. If you are a business customer, time is money and you may end up sacrificing a member of staff for a full day to do several runs to and from a centre that might not be that close to you.

If you’re interested and would like to try out our courier collection service, we would love to help you out. We are currently offering 25% off orders for our new service, so you can try it out at a reduced price, but this is for a limited time only! Just visit the product page, select the package you would like and you’re done. If you take advantage of our introductory offer we’ll even walk you through the process and book your collections ourselves, so you can just sit back and relax. So what are you waiting for? Try out the easiest way to destroy your confidential information safely.

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Why Shred At All?

With modern life demanding so much of us, little things we should be doing often slip through the net. This could be something as simple as forgetting to do the washing up at night, or it could be something more important, like shredding our junk mail or old paperwork from the office. In fact, there are still people out there who believe that they don’t need to shred anything at all, or that they can achieve the same level of security with a pair of scissors and a black bin bag (spoiler, you can’t). But there are a few reasons why you should make shredding part of your daily routine in the office.

It’s The Law

The first and most important reason to remember to do your shredding – it’s a legal requirement. We don’t even need to talk benefits at this stage, it’s simply something you have to do. The Data Protection Act states that every business has a legal obligation to protect the confidential information of its customers and employees. As a sub clause of this act, organisations must routinely employ a data destruction service to destroy redundant confidential information, whatever format it is held in. As if that wasn’t enough, the Information Commissioner’s Office now has the power to fine your business up to £500,000 if you lose someone’s confidential information.

Time And Money 

If you’ve decided that it’s time to your monthly shred, your next step is actually doing it. This is where a lot of businesses fall down, and where our confidential document destruction services come in handy. To illustrate, let’s look at your options:

  • Give one of your employees the job of putting down their normal work and have them remove staples and paperclips from your shredding pile, sort card from paper and finally spend hours stood over the office shredder to get rid of it.
  • Make a phone call to your certified confidential shredder, who will shred all of your documents in a matter of minutes using industrial machinery.

Be honest, you picked number 2 didn’t you? That’s because it makes no sense for you to spend time and money shredding materials instead of just making a phone call. For every 8 hours your poor employee spends shredding, our industrial machines can tackle the same volume of paper in just minutes, with no need to prepare the paper by removing staples or sorting. So instead have your staff doing the job you pay them for, and leave the shredding to the professionals.

Doing Your Bit For The Planet

Of course, we couldn’t give you reasons for shredding without mentioning the environment. If you went with option 1 earlier, what does your employee do with that paper when they’re finished? Many businesses would simply throw it away with the normal rubbish. But by using a certified shredder, we can protect your business and the environment at the same time. We recycle 99% of the paper we shred, promoting reuse and cutting down the need for new products to be made. For every tonne of paper, we recycle, 7000 gallons of water is saved, between 17 and 31 trees aren’t cut down, 4000 KWh of electricity is saved and 60 pounds of airborne pollutants are prevented from being released. How’s that for saving the environment?

It’s Common Sense!

No matter what type of business you run, you will be storing confidential data of some sort. Even everyday activates like creating invoices, providing your service to confidential clients or just writing up some meeting notes can generate a huge amount of data that needs to be protected. Just think about how disastrous it would be if one of your competitors got hold of your customer lists or quotes. Or worse, if a criminal found your financial records or employee data. All it takes is one smart criminal or one disgruntled employee and your business is at risk. But if you are routinely shredding sensitive documents, you are reducing the risk of this type of loss occurring.

So if you weren’t shredding your documents before, hopefully you will be now! Not only for the legal reasons, but also because of the hidden benefits to your business that shredding can unlock. For more information about our shredding service or to book your shredding slot, get in touch today.